Compliance Administrator (6 month FTC)

Salary: £26,227 per annum (pro rata)

Hours: Monday to Friday, 8.30am to 5.00pm

Location: Hybrid – Hastings (Head Office) & remote working

About the role:
We are looking for a detail-oriented and proactive Compliance Administrator to join our Quality and Governance team on a 6-month fixed-term contract.

This is a unique opportunity to play a key role in supporting the integration of Quality and Security Management Systems following a recent acquisition in the teleradiology sector. Your work will directly contribute to ensuring Medica maintains the highest standards of compliance, supporting safe, effective services for our clients and ultimately, patient care.

You’ll be responsible for reviewing and restructuring documentation, aligning processes to Medica standards, and supporting audit readiness across a range of recognised frameworks including ISO9001, ISO27001, QSI and BS70000.

What you’ll be doing

In this role, you will:

• Review, collate and restructure documentation from the acquired entity

• Support the migration and alignment of processes to Medica templates and systems

• Maintain accurate compliance documentation and track gaps against key standards

• Update and manage risk registers and non-conformance logs (NCCAPA)

• Track actions through to completion, ensuring audit readiness at all times

• Support the implementation of DCB0129 for an in-house RPA solution

• Arrange and minute meetings, including clinical hazard forums

• Work collaboratively with stakeholders to resolve actions and ensure accurate information capture

What we’re looking for

We’re keen to hear from candidates who are highly organised, detail-focused and enjoy working in structured, process-driven environments.

Essential skills and experience:

• Strong attention to detail and commitment to accuracy

• Excellent organisational and administrative skills

• Experience of minuting meetings and report writing

• Confident communicator, both written and verbal

• Ability to manage multiple tasks and meet deadlines

• Good IT skills, including Microsoft Office (particularly Excel)

• Proactive, solution-focused approach

• Ability to work both independently and as part of a team

Desirable:

• Experience working with compliance processes or in a regulated environment

• Knowledge of ISO standards (e.g. ISO9001, ISO27001)

• Experience within healthcare or a similar sector

• Awareness of QSI, BS70000 or CQC requirements

• ISO internal/lead auditor or implementor training

Why join Medica?

At Medica, our work has a real impact. By supporting the delivery of high-quality diagnostic services, we help clinicians provide timely care to patients across the UK.

This role offers the opportunity to:

• Contribute to a high-impact project within a growing healthcare organisation

• Develop your experience in compliance, governance and audit processes

• Work collaboratively across teams in a supportive and inclusive environment

• Build valuable skills that can support future career progression within Medica

Core benefits for you:

• 🕘 Flexible and hybrid working

• ⚖️ A company culture that promotes work life balance

• 🌱 Commitment from employers to continued learning and development

• 🧠 Access to Employee Assistance Programme

• 💸 Annual bonus

• 🌍 Enhanced holiday allowance + bank holidays

• 🕊️ Group life assurance

• 👵 Pension

• 🎉 Social events

• 🤒 Sick pay

• 🚲 Cycle to work scheme

• 🌳 Access to free and regular personal development & wellbeing events

Our commitment to inclusion

We value diversity and are committed to creating an inclusive environment where everyone can thrive. We welcome applications from all backgrounds and experiences, and we’re happy to discuss reasonable adjustments throughout the recruitment process.

Learn more about Medica and the work we do: https://medica.co.uk/