Accounts Assistant

Medica Group is the market leader in the provision of radiology services to the UK and Ireland. Working as part of the Ireland Finance Team, you will play a key role in managing the Accounts Payable function to ensure accurate and timely processing of invoices, payments, and reconciliations within agreed reporting deadlines.

The post holder is required to demonstrate strong attention to detail and clear communication skills, together with the ability to prioritise tasks logically to meet strict deadlines. You will ensure all work is completed with a high degree of accuracy while maintaining positive relationships with suppliers and internal stakeholders.

This job description is neither exclusive nor exhaustive. The duties and responsibilities may vary from time to time in the light of changing circumstances and in consultation with the post holder.

Key responsibilities:

Invoice Processing

• Receive, check, and process supplier invoices accurately and in a timely manner.

• Match invoices to purchase orders.

• Ensure proper approval and coding of invoices before posting.

• Resolve discrepancies between invoices and purchase orders.

Payments & Reconciliations

• Prepare supplier payment runs.

• Reconcile supplier statements and resolve any outstanding items.

• Maintain accurate and up-to-date accounts payable ledgers.

Supplier & Internal Contact

• Act as a point of contact for supplier queries regarding payments and invoices.

• Build and maintain good relationships with suppliers and internal departments.

• Follow up on missing or incorrect documentation.

Record Keeping & Reporting

• Maintain organised records of all invoices, payments, and supplier correspondence.

• Support audits by providing documentation and explanations as required.

Process Improvement & Compliance

• Assist in improving AP systems and procedures for greater efficiency.

• Support automation and new projects within the finance function.

Credit Card Management

• Process and reconcile company credit card transactions.

• Ensure all transactions are supported by valid receipts and correctly coded to expense accounts.

• Follow up with cardholders to obtain missing documentation or explanations for charges.

Bank Reconciliations

• Post bank transactions, including direct debits, standing orders, and incoming payments.

• Apply Customer remittances.    

• Identify and resolve discrepancies between bank statements and the accounting ledger.

What’s on offer for you?

💼 Financial benefits

• Discretionary Annual Salary Review and discretionary Annual Bonus scheme

• Pension scheme – Medica matches your contribution up to 5%

• Life assurance – 4 x annual salary

• Refer a friend scheme

🏖️ Time off & leave

• Enhanced annual leave 

• Birthday day off 

• Wedding/civil partnership day off

• Paid volunteering day 

🌱 Health & wellbeing

• Employee assistance programme – 24/7 mental health and wellbeing support

• Monthly wellbeing series, digital gym and MyMindPal among other initiatives

• Menopause Hub 

🚲 Commuting & flexibility

• Cycle to work scheme

• TaxSaver commuter tickets

📚 Learning & development

• Commitment from employers to continued learning and development

• Educational assistance scheme 

• English lessons for non-native speakers

🎉 Culture & recognition

• A company culture that promotes work-life balance

• Regular social events

• Annual staff awards

Essential:

• Strong skills in Excel

• Strong time management and organisation skills with an ability to prioritise

• Strong attention to detail

• Excellent interpersonal skills and team player

• Excellent communication skills both verbal and written

• Confident committed individual who works well under pressure

Desirable:

•  1 year of experience in a similar position